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Update on European Registry for Energy Labelling (EPREL) (GEN – 929.00)

14 July 2018

4 min read

Update on European Registry for Energy Labelling (EPREL) (GEN – 929.00)

14 July 2018

4 min read

GEN – 929.00. The first trials regarding the uploading of data will start on 16 July. The first pilot covers lamps. The tentative dates for other subjects are: 18 July – Local Space Heaters, 6 August – Residential Air Handling Units and Professional Refrigeration, 20 August – Air Conditioning, Space and Water Heaters.

Attendance Consultation Forum Sub-Group ‘Suppliers’ on EPREL – 13 July 2018

Commission: Lammers, Michiels, Miralles, Lammers, Tosoratti

Member States: BE, CZ, DE, FI, IT, NL, PT, UK

Stakeholders: ANEC, APPLiA, BEUC, CLASP, EHI, EPEE, EVIA (via Mitsubishi), Eurocommerce, Eurovent, EUnited, Independent Retail Europe, Lighting Europe

EPREL testing environment available from 16 July

Manufacturers can start to experiment with the uploading of data. They will need to create their EU login before getting access.

The test environment can be found on the EPREL Compliance website. It also provides the link to register for an EU login: https://webgate.acceptance.ec.europa.eu/eprel/compliance/screen/registration/unknownUser/home

If you encounter problems, a connection can be requested from: ENER-EPREL-HELPDESK@ec.europa.eu

Pilot phase

The first pilot will be for lamps and available from 16 July. It can be used to experiment.

Manufacturers will be able to experiment with the manual uploading of models. The sequence being: input interface – intermediary/exchange – EPREL database, – transmission report in pdf so supplier user can read it back to intermediary/ exchange – back to supplier/user.

Given that the test environment is not fully secure, manufacturers are recommended not to use actual data.

Acceptance of the model

The final exchange model should be verified and accepted by September. 

By then the System to System (S2S) for the uploading of models should function. The sequence will be: supplier back office server – eDelivery access point (exchange point) – transport container (pdf or xml) – e-Delivery access point – EC (BHS) (exchange point) – EPREL DB – create transmission report in xml (supplier back office can interpret it) – back to EC (BHS) – eDelivery access point – back to transport container (xml file) – back to eDelivery access point- supplier back office server.

The Commission uses Domibus for the implementation of the eDelivery Access Point.




The objective is to have all product groups operational by 31 October 2018 so that manufacturers can start uploading on 1 November.

The indicative list would show among others that the test phase will start on:

  • 18 July: Local Space Heaters
  • 6 August: Residential Air Handling Units and Professional Refrigeration
  • 20 August: Air Conditioning, Space and Water Heaters

Of these, air conditioning could be advanced in time as an industry review is already ongoing.

The data that would need to be provided has been defined in the regulations and referred to in the “EPREL exchange model”:

  • Professional refrigerated storage cabinets(Regulation 2015/1094)
    • Workspace forum 5.8, see page 87
  • Residential ventilation (Regulation 1254/2014) 
    •  Workspace forum 5.15, see page 111
  • Air-conditioners (Regulation 626/2011) 
    • Workspace forum 5.16, see page 118
  • Space heaters, including heat pumps (Regulation 811/2013)
    • Workspace forum 5.19 – see pages 138-139 (packages) 154 heaters
  • Water heaters, including heat pumps (Regulation 812/2013) 
    •  workspace forum 5.20 – see pages 163 and 167

Testing and preparation by manufacturers

Manufacturers will have to rely on their IT staff to develop applications for the transmission manufacturer databases into a format that is up loadable into EPREL.

The applications involve the creation of xml files, zip files, attachments, and the like. The limit for zip files would be 200 MB, although more manufacturers may need to introduce more.

Manufacturers should carefully consider the contact data they provide in the template as this will be the contact that will be published on public site.

Use of EPREL data

The EU open data portal gives access to open data published by EU institutions and bodies. This will include EPREL. The data can be used freely for commercial or non-commercial purposes.

EU open data portal: https://data.europa.eu/euodp/en/home

It is thus entirely possible that third parties may develop applications based on the data available.

Possible problems: Loss of data

Problem websites selling products out Europe – EPREL follows decision general framework – joint surveillance actions started early next year.

The Commission will not compensate for any errors or problems encountered by manufacturers when entering or losing data in the database. The Commission will only confirm if data is uploaded or not.

Implementing act

The implementing act that was announced earlier should provide legal certainty to suppliers by providing the operational details/instructions related to the database. 

In the meeting, it was indicated that work on this implementing act would start after the summer. In previous meetings it was indicated that work on the implementing act would start once the database is in place.

It was indicated the proofs would be the same as for Ecodesign (see GEN – 928.00 for process overview) with a Consultation Forum and a vote by the Member States (!).

What if the database is not operational on 1 January 2019?

The Commission is aware that this could happen. No plan B is available yet, possibly the implementing act could provide a basis to allow for delays.

Recommended actions

Notwithstanding that the initial test phase relates to lamps and manual upload only, the manufacturers concerned are recommended to identify who will do this job within their company and to do some trial tests (as mentioned in GEN – 908.00). It will require cooperation inside the companies with the IT departments that should become familiar with eDelivery and the other aspects relating to uploading data into EPREL.

It is recommended to internally track the time and efforts necessary to comply with EPREL. The objective is to have data that can show the costs associated with EPREL when the Impact Assessment is reviewed. The lighting industry has estimated that EPREL will present yearly recurrent costs of about 29 million EUR for its industry.

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