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European Registry for Energy Labelling (EPREL) (GEN – 899.00)

30 April 2018

8 min read

European Registry for Energy Labelling (EPREL) (GEN – 899.00)

30 April 2018

8 min read

GEN – 899.00. On 11 April 2018, the meeting of the Consultation Forum Sub-groups ‘Compliance’ and ‘Public’ took place. The European Commission presented an updated ‘mock-up/demo’ of the European Registry for Energy Labelling (EPREL). On 17 May 2018, the Commission is hosting a webinar that is targeted at suppliers. This webinar aims to provide information about eDelivery and its specifications for use within EPREL. The timing to get EPREL operational by 1 November 2018 is becoming tight.

ECF Sub-group ‘Compliance’ and ‘Public’, 11 April 2018 


About 50 persons attended the meeting. This included, for instance:

  • European Commission DG Energy: Nuij (Chairman), Tosoratti
  • European Commission DG Mobility: Guedes, Lammens, Miralles
  • Member States: AT, BE, DE, DK, FR, NL, UK
  • Associations: APPLiA (previously CECED), BEUC, Digital Europe, Ecos, EHI, EPEE/EVIA, Eurovent, EUnited, Lighting Europe

Access and entry into EPREL

The same EU login (companies will be required to have an EU login) can be used as for other applications.

Suppliers (=companies) should create their own identity (id) in the database.

The Market Surveillance Authorities (MSA) and Commission have access to the technical documentation that suppliers must enter in the database. Suppliers will be able to which MSA has downloaded the technical information (MSA-id plus date and time of the download).

The supplier can enter a date for ‘end of placement of the market’ (retention). Once this date is passed, the entry will be archived for 15 years (end of mandatory retention.

Process entry of products(see also demo later in this document)

The following process was presented for the entry of products: 

  • Registration Number – Model identifier (id) – Version 1 – Reg. XXX/2010
  • Incomplete – complete – published – obsolete
  • Deleted in case registration is not complete?

It was indicated by suppliers that a manual entry is not an option as it concerns too much data. 

Suppliers can view all information entered for their models.

Discussion on EAN number

There was a discussion on whether the European Article Number (EAN) should be included as a requirement for entries in the database. 

On the one hand, the argumentation was that the EAN number should be removed as it is not necessary given the focus on regulation. Not all products have an EAN code. On the other hand, the EAN code provides a basis for identification in ICSMS and could be useful in the development of apps. A legal base to include the EAN code could be provided in the Implementing Act. 

Modification of data in case of change in standards

A discussion was held on whether it should be allowed to modify the data entry for a model in case of a change in standards. It was indicated that, if there is an update of a standard that involves change of parameters, this should trigger a new registration and not a correction of parameter(s). 

Technical data should only be changed when a standard becomes harmonised. No information on communication on deadlines for changes were indicated. It was indicated that producers should be informed when harmonized standard change. It is up to the Commission to inform supplier, in general a publication in the Official Journal.

Link between ICSMS and EPREL

There was a discussion on how data should be created. Would they be entered via the ICSMS (Information and Communication System on Market Surveillance or directly into EPREL.

It was decided to enter the data via ICSMS.

Visibility & security of data

Suppliers should know when downloads take place and by whom. The download of technical information can only be done by MSA. Only the MSA will be visible, and no username of the person representing the MSA. 

Assistance from the European Commission

The European Commission will provide an EPREL Wiki: https://webgate.ec.europa.eu/fpfis/wikis/

This will require companies to have an EU Login. The Commission can also be contacted through the following email: ENER-EPREL-HELPDESK@ec.europa.eu.

Layout of the public database

For the layout of the public part of the database, the example of Australia/ New Zealand was used as the benchmark:

Link: http://energyrating.gov.au/

Screen shot database: http://reg.energyrating.gov.au/comparator/product_types/41/search/

The following visitor categories are considered for the public database: 

  • Citizens
  • Manufacturers: Which requirements to respect to design new products (legislation, guidelines, standards, registering products, …)
  • Importers: what requirements must be respected in the EU regarding registration of products
  • Dealers

Possibilities use public data

The app Pocketwatt was presented an example of how EPREL data could be used: www.pocketwatt.eu.

Views on use of public data

Anyone should be able to use the public data in the EPREL database. The person using the data is responsible for the way the data is used. The EC will not endorse any app resulting from the use of EPREL by third parties. However, anyone is free to develop apps using public data.

Product availability and price levels in Member States will not be presented within EPREL.

Users of the EPREL data cannot make any claims regarding the quality of the data. 

Implementing act

The draft Implementing Act was announced for publication in April. The Commission had no time to draft this act yet. The view of associations is that the database should be developed so that uploading can start by 1 November. 

This should be prioritised over the Implementing Act. The Implementing Act would benefit from the actual experience of EPREL. Some associations (e.g. EHI and EVIA) pleaded to have the Implementing Act in place before EPREL as this would provide legal certainty. 

Legal implications

The Commission would investigate if the information requirements (free access websites of manufacturers, their authorised representatives, and importers) would be subject to modification as the data figures in EPREL are freely available. 


On 30 April 2018, the Commission published the two enclosed sets of Questions and Answers (GEN 899.01 and GEN 899.02), one dealing with general aspects the other with model aspects. Q&A will be updated as the development of EPREL continues.

Webinar on eDelivery

A webinar about eDelivery services is organised on 17 May 2018 from 15:00 to 16:30 (CET) by the Commission ICT central services (DG DIGIT).  The webinar is targeted at suppliers in the context of the EPREL and aims to provide information about eDelivery and its specifications.

Manufacturers that are concerned are recommended to register following the hyperlink to the event registration page. This may require additional registration to obtain an EU login.

Preliminary and general information on eDelivery is available from https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eDelivery

Of note is that examples of similar projects can be found on https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/Success+Stories

Tentative timeline



30 April


Written comments by stakeholder on the consultation forum

17 May   


Before summer

Stakeholder consultation forum on Implementing Act (could be postponed)

15 July   

ECF Sub-group ‘Suppliers’


Mock-up of the portal available

August/ September

Finalisation EPREL database

15 September

ECF Sub-group ‘Public’

15 October

ECF Sub-group ‘Suppliers’


Adoption Implementing Act (this may possibly be shifted to 2019)

1 November

Suppliers to start uploading products in EPREL

1 January 2019   

EPREL operational and including all products subject to Energy Labelling

Demo EPREL database

Relevant links

Starting page

Click on the blue arrow to go to product info


General information for one model

Generation energy label

Technical documentation

Equivalent models

Documentation required in case of equivalent models from same supplier:

  • Base model – EPREL registration model number 1, technical documentation
  • Equiv. models – EPREL registration model number 2, technical documentation ½
  • Equiv. models – EPREL registration model number 3, technical documentation 1/3


BASE model:

  • Brand/ trademark 1
  • Model id 1
  • EPREL registration number 1
  • Label info 1
  • Product information sheet 1
  • Technical documentation 1

Equivalent model:

  • Brand/ trademark 2
  • Model id 2
  • EPREL registration number 2
  • Label info 2
  • Product information sheet 2
  • Technical documentation 1/2

A list should be provided of equivalent models as the MSA cannot know from the base model which equivalent models exist. It will not be necessary for the supplier to upload a separate PDF list of models, because the link between models will be made automatically in the database.

Contact details

The starting point is that the database should include one mandatory contact point per supplier in the EU. There will be the possibility for the supplier to include multiple contact points. It will be up to the supplier how many contact points he wishes to include. It will be possible to include for example an ‘info@’ email address and then be the responsibility of the supplier to organise the back office for it.

History of uploads


The MSAs and the Commission will be able to view the modified fields/date and user id and lists of versions (last version published on searches). ‘Versioning’ would keep track of parameters that have been changed. The MSA that examines a product sees the most recent version, the list of previous versions and the changes made in each version. The goal is to minimise size of the data in the database.

Product change

Input new model

Who will be concerned

Suppliers are the manufacturers or their representatives in Europe that will need to upload the data into EPREL.

Uploading data will be required for five product groups (within the scope of Eurovent) that must comply with Energy Labelling Regulations. The summary of the data that will have to be uploaded can be found in the‘EPREL exchange model’:

  • Professional refrigerated storage cabinets(Regulation 2015/1094)
    • Workspace forum 5.8, see page 87
  • Residential ventilation (Regulation 1254/2014) 
    •  Workspace forum 5.15, see page 111
  • Air-conditioners (Regulation 626/2011) 
    • Workspace forum 5.16, see page 118
  • Space heaters, including heat pumps (Regulation 811/2013)
    • Workspace forum 5.19 – see pages 138-139 (packages) 154 heaters
  • Water heaters, including heat pumps (Regulation 812/2013) 
    •  workspace forum 5.20 – see pages 163 and 167

Update on ecodesign (see also GEN – 882.00 and GEN – 889.00)

At the end of the meeting, an update was given on other Ecodesign and Energy Labelling related files. 

The European Commission will focus on the include the five priority product groups and have these included in the ‘Winter Package’by 2 November 2018. The five priority product groups are revised Ecodesign & Energy Labelling measures for lighting, displays, household refrigerators, dishwashers, and washing machines.

Possibly the revision of the Ecodesign Regulations for pumps and electric motors could be included in the “Winter Package”.

The other product groups that are still intended to be scrutinised include fans and commercial refrigeration. The other product groups: external power supplies, welding equipment, compressors, computers, servers/data centres would be treated at a later date

Recommended actions

The uploading of EPREL should commence in November 2018 and for the products that are subject to energy labelling and that are available on the market be ready by 31 December 2018.

Manufacturers are strongly recommended to identify who will do this job within their company, most likely these persons will be found in the IT departments.

Even though the exact method regarding uploading is not yet available, it can be recommended that the identified persons already look at how the datasets (mentioned in the relevant pages in the EPREL Collaborative workspace document – see ‘who will be concerned’)and how these datasets can be gathered in view of a future transfer. It would be useful for these persons to familiarise themselves with eDelivery and they may wish to register for the webinar on 17 May.

Once the information becomes more tangible the issue will also be discussed within the Product Groups. It may be appropriate to look at the requested data at their next Product Group meetings.

Related documents and links

All related documents and articles can be found in the respective sections in the right sidebar.

  • GEN – 899.01 – EPREL Q&A General aspects
  • GEN – 899.02 – EPREL Q&A Model aspects
  • GEN – 889.00 – EPREL Assumptions – Version 2.8
  • GEN – 884.00 – European Registry for Energy Labelling (EPREL)
  • GEN – 882.00 – Update legislative developments
  • The EPREL Collaborative Workspace
  • eDelivery 


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